Print shop software
Specialized software for managing and running print shops. Built by experienced printers with 40 years in the industry.
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Start quoting from day one
Quote in seconds!
Does any of this sound familiar?
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Do you keep opening Excel to check costs and prices?
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Do you type up quotes or copy-paste descriptions and prices?
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Are you still using a calculator to quote jobs?
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Is it stressful being the only one who knows costs and prices?
Plans and pricing
Choose the plan that fits your print shop.
Standard
For small print shops starting to digitize their quoting.
- Up to 2 users
- 3,000 quotes / year
- 50 GB of files
- 48–72 business-hour support
Pro
For growing print shops with a team and daily operations.
- Up to 5 users
- 10,000 quotes / year
- 150 GB of files
- Roles, templates and AI assistant
- Direct client portal with WhatsApp
- 24–48h priority support
Full
For large, multi-branch print shops with advanced needs.
- Up to 10 users
- Unlimited quotes
- 300 GB of files
- CRM, dashboard, tax reports and everything in Pro
- Cash register, Purchasing, Commissions and Margin alert included
- 12–24h support + direct chat
Enterprise
For more than 10 users or custom projects.
- More than 10 users
- Everything in Full
- Premium advice
- Custom developments
- Custom integrations
- GDPR compliant
- Your data never trains AI models
- No lock-in, cancel anytime
- Secure payment
Full comparison
Everything each plan includes, in detail.
| Feature | Standard | Pro | Full |
|---|---|---|---|
| Limits and support | |||
| Included users | Up to 2 | Up to 5 | Up to 10 |
| Quotes per year Resets every year | 3.000 | 10.000 | Unlimited |
| Documents per year Quotes, orders, delivery notes and invoices | 6.000 | 20.000 | Unlimited |
| File storage Access with per-user permissions | 50 GB | 150 GB | 300 GB |
| Ticket / email support | 48–72 business hours | 24–48h priority | 12–24h + direct chat |
| Sales and production | |||
| Quoting, quotes and invoices Orders, delivery notes and work orders; costs and margins | |||
| Job manager + Calendar Real-time work orders, PDF printing, statuses | |||
| Machines and guillotine Machine costs, work-and-turn, cutting yield | |||
| Templates Quotes, work orders and invoices | − | ||
| Thermal ticket printing 58 mm and 80 mm thermal | − | ||
| Custom numbering series Prefixes and counters per document | − | ||
| Sales commissions Settlement by period, tiered % | Optional | Optional | |
| Low-margin alert Color bar by threshold, dashboard indicators | Optional | Optional | |
| Customers and CRM | |||
| Customer CRM Leads, stages and activities | − | Optional | |
| Direct client portal Live demo Link, QR code or WhatsApp: your customer approves and tracks their jobs | Optional | ||
| Automatic notifications Alerts and reminders to your customers | − | − | |
| Payments, purchasing and invoicing | |||
| Payments, receivables and SEPA batches | |||
| Cash register and shift close Cash count by payment method, discrepancies, multiple registers | Optional | Optional | |
| Purchasing and Inventory Supplier orders, AI-read invoices and stock | Optional | Optional | |
| E-invoicing TicketBAI, VERI*FACTU, FacturaE and more | Optional | Optional | Optional |
| Tax reports Form 303, accountant and outstanding payments | Optional | Optional | |
| Analytics and AI | |||
| Sales analysis Pivot tables and Excel export | − | ||
| Dashboard KPIs, charts and quick views | Optional | Optional | |
| AI assistant Chat and AI-assisted setup | − | ||
| Integrations | |||
| Online shop WordPress or PrestaShop connected to the ERP | − | Optional | Optional |
| Excel import and export | |||
| Your own mail server Send from your domain | − | ||
| Security and administration | |||
| Roles and permissions | − | ||
| 2FA security Two-step verification | |||
| Action log ERP activity history | − | − | |
Important information about pricing, taxes and payments
- CotizaPrint is a B2B SaaS software for print shops and graphic arts businesses. The published prices correspond to using the software through a monthly or annual subscription.
- The prices shown do not include VAT, sales tax, withholdings, fees or other applicable taxes, unless expressly stated otherwise during checkout.
- The final amount may vary depending on the customer's country, currency, commercial region, payment method and payment gateway used.
- Payments may be processed through external providers such as Paddle, dLocal, PayPal or other providers enabled by CotizaPrint. Where applicable, these providers may act as payment processors or merchant of record, issue receipts, manage applicable taxes and process refunds under their own terms.
- Subscribing implies acceptance of CotizaPrint's Terms and Conditions, Privacy Policy and Refund Policy.
- CotizaPrint may update plans, prices, features, limits and commercial terms. Changes will not affect already-paid periods, except where required by law, to correct an obvious error, or by specific agreement.
Built-in artificial intelligence
An assistant that understands plain-language requests: it creates and edits your data, reads your suppliers' invoices and drafts your texts. It always shows you the change before saving it.
AI Assistant
Type what you need from any screen: it prepares the change, you review and confirm it.
Create and edit products
Describe the product and the AI fills in the name, sizes, price charts, materials, machines and prices.
Customers and suppliers
Create or edit records with tax details, address and contact info just by dictating them.
Materials and stock
Add paper, vinyl or board with weight, size and cost without filling in forms.
Machines and operations
Register printers and finishing options with pass, plate and m² costs plus post-print options.
Company settings
Change taxes, currency, tax details or payment methods just by asking the assistant.
Read invoices and purchase orders
Upload your supplier's PDF and the AI extracts the supplier, line items, amounts and taxes.
Import customers from text
Paste a list or an email and the AI turns it into customer records ready to review.
Text drafting
Generate and improve descriptions, notes and emails from any field in the app.
Email templates and print layouts
Describe the style you want and the AI composes your email, quote and work-order templates.
On-screen help
Answers your usage questions with concrete steps and buttons that take you straight to the right screen.
Review before saving
Every action shows a summary you can correct, confirm or discard. Nothing saves itself.
Your customer tracks the job status
With a QR code or a single URL — no account or login needed.
Quote approval
Send the quote with its link: your customer reviews and approves it from their phone. Once approved, it becomes a work order and tracking starts.
One link per job
A secure, public URL for the order: your customer opens it from any device, no install needed.
Printable QR code
Print it on the ticket, delivery note or invoice. The customer scans it and sees the status in one tap.
Real-time status
Received, in production, ready for pickup, delivered — no phone calls needed to check progress.
Job organizer
A kanban board with your own statuses and assigned staff. Moving a job updates what your customer sees automatically.
Shipment tracking
Record the carrier and tracking number on the delivery note: your customer sees them on their link and tracks the parcel with the carrier.
Extras and add-ons
Customize your plan with extra users, more storage or API integrations.
Full plan modules
Included in FullOn Standard or Pro, add only the ones you need (Pro already includes the Direct client portal; the customer CRM is available from Pro). Pay yearly and save 17%.
Cash Register and Shift Close
Open the register with a starting float, log the day's payments by method, and close the shift by counting the cash.
See details+15€ / month·+150€ / year
Sales commissions
A flat rate or tiered rates per sales rep, accruing automatically on orders, delivery notes, invoices or payments. It does not process payroll.
See details+15€ / month·+150€ / year
Low-margin alert
Flags in colour the quotes and lines whose margin drops below the threshold you set, with indicators on the home panel.
See details+15€ / month·+150€ / year
Purchasing and Inventory
Supplier orders with goods receipt, AI-read purchase invoices, and inventory for your materials: inbound, consumption, balance by size and minimum stock.
See details+19€ / month·+190€ / year
Direct client portal
Share quotes, orders and work orders by link, QR code or WhatsApp: your customer approves, tracks their jobs and downloads their files without installing anything.
Included in Pro and Full
See the tracking demo → See details+19€ / month·+190€ / year
Customer CRM
Leads and prospects with stages, activities, next action and outcome, plus the sales follow-up of each sales rep.
Optional from Pro
See details+15€ / month·+150€ / year
Dashboard and Reports
Dashboard with sales, invoicing and margin charts, invoicing reports by period for your accountant and widgets shared by role.
See details+19€ / month·+190€ / year
Additional users
Add more members to your team to collaborate in real time. Price per extra user.
- Per userSave 18%+9€ / month·+89€ / year
Extra storage
Expand your organization's file capacity to store PDFs, images, documents and attachments.
- CapacityMonthYear -17%
- +100 GB15€150€
- +300 GB Popular28€280€
- +1 TB79€790€
E-invoicing
TicketBAI, Verifactu, SII, FacturaE and the formats your country needs. Priced by invoice volume, based on country and monthly quota.
See details- Invoices/monthMonthYear
- 6015€180€
- 10019€228€
- 150 Popular29€348€
- 30049€588€
Quote and document packs
Expand your annual quota as your business grows.
- +1,000 quotes€36 / year
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- +2,000 documents€36 / year
Quotes, orders, delivery notes and invoices.
Independent and one-time. Edits don't count.
Online Store Web-to-Print
Publish your ERP's catalog and let your customers quote and buy online at your prices. Same module, same price on both platforms:
See details-
Save 17%— / month·— / year
Web-to-Print Online Store
Connect an existing store with CotizaPrint
- Plugin installation, connection, initial theme/WooCommerce compatibility, credential setup, checkout test, five verified products, an order test and a short training session.
- Active products: up to 100 (more products, ask for a quote).
- Languages: 1.
- Active products during setup: 5.
Build a new store + connect with CotizaPrint
Includes everything above, plus:
- New online store creation, basic design and connection to CotizaPrint.
- One professional template.
- Basic adaptation to the customer's brand.
- Up to five informational pages.
- Up to ten verified products.
- Initial technical setup for payments and shipping.
- Contact form.
- Handover of access credentials to the customer.
Replaces the setup service; they don't stack.
The Web-to-Print subscription covers CotizaPrint's own product
- Right to use the plugin/connector.
- Publishing and syncing from the ERP.
- Access to the ERP's quoting engine and prices.
- Communication between WordPress and CotizaPrint.
- Maintenance of the in-house plugin.
- Compatibility with the WordPress/WooCommerce versions CotizaPrint declares supported.
- Connector bug fixes.
- Support for issues related to the ERP ↔ store connection.
Not included in either case
Hosting, SEO, content, premium licenses, payment gateway, tax setup, connecting products from a previous store, custom field development, or fixing a WordPress site with pre-existing issues.
Frequently asked questions about CotizaPrint
What is CotizaPrint?
CotizaPrint is a web-based software for print shops that lets you quote printing jobs in seconds. It includes a configurable online quoting engine, a visual product catalog, customer management, and an e-commerce module integrated with WooCommerce.
What types of print shops is it for?
It's built for digital printing, large-format, screen printing, offset and packaging shops. The quoting engine is configured with each shop's real materials, formats, finishes and prices, so it adapts to any graphic arts vertical.
How much does CotizaPrint cost?
Three plans with a free trial. Billed annually: Standard €65/month (€780/year), Pro €88/month (€1,056/year), Full €129/month (€1,548/year). No annual commitment: Standard €85/month, Pro €108/month, Full €159/month. For Latin America, prices are in USD starting at $49.90/month.
Do I need to install anything?
No. CotizaPrint is a SaaS software that runs in the cloud and is accessed from your browser. If you already have a WordPress site, we also offer a plugin that integrates the catalog and quoting engine directly into your site with no migration needed.
Does it integrate with WordPress and WooCommerce?
Yes. CotizaPrint has a dedicated module for WordPress and WooCommerce that adds the printing product catalog, the real-time quoting engine and order management to your existing store. The integration is native and requires no custom development.
How long until it's up and running?
From day one. Once you create your account you can start quoting immediately with the default setup, then fine-tune materials, finishes and prices for your shop. Most customers are production-ready in under a week. We walk you through it step by step in the Getting Started Guide: from day one to your first invoice, in five steps.
Can my customers get quotes online by themselves?
Yes. That's precisely the main advantage: the customer visits your site, picks the product, material, finishes and quantity, and gets the price instantly without waiting for your team to reply manually. Your print shop sells 24/7.
Which countries does it work in?
CotizaPrint is available for Latin America and Spain. The main pages of this website and the user manual are also available in English, Portuguese and French. The team operates from Uruguay and serves print shops across the region. It supports multiple currencies and configurable taxes, so every shop can adapt it to its local market.