All-in-one platform

CotizaPrint features

CotizaPrint is the all-in-one print MIS: quoting, production, purchasing, stock, customers, collections, sales commissions and e-invoicing, all in one platform. Everything connected, from the quote to the payment and the sales rep's commission.

Core modules

The core of your print shop's day-to-day: quote, sell, produce, purchase and get paid without jumping between programs. Click any module to see a real screenshot and the details.

Smart quoting engine Solves the most complex quotes in seconds: variable print runs, multiple finishes, specialty materials and margins calculated in real time. See in the FAQ Product catalog Define your products, materials, finishes and pricing rules once. The quoting engine reuses them to always calculate with your real costs. See in the FAQ Quotes and sales Turn a quote into a sale with one click. Track the status of every quote, convert it to an order, and control what's invoiced and what's outstanding. See in the FAQ Customers and CRM A complete profile for every customer: quote, sales and payment history. Manage contacts, sales follow-up and opportunities from one place. The customer CRM (leads, stages and activities) is included in Full; on Pro it is added separately from €15/month. See in the FAQ Purchasing and stock Record supplier invoices with automatic AI extraction and control your material stock: balance, cost and low-stock alerts by size, color and variant. See in the FAQ Collections and payments Track what's paid and what's outstanding on every sale. Record partial payments, payment methods and each customer's real balance. See in the FAQ Cash register and shift closeFull plan Open the register with a starting float, log the shift's payments by method, and close it by counting the cash. If it doesn't match, it records the discrepancy. See in the FAQ Sales commissionsFull plan Decide what each sales rep is paid commission on (order, delivery note, invoice or each payment), set a flat rate or tiered rates, and settle the period in one click. See in the FAQ Low-margin alertFull plan Flags with a colored bar any quotes, lines and estimates whose margin falls below a threshold you set, with indicators on the dashboard. See in the FAQ Tax reports Reports ready for your accountant: quarterly revenue, VAT return summaries, outstanding receivables and un-invoiced delivery notes, exportable to Excel in one click. Included in Full; on Standard or Pro they are added separately with Dashboard and Reports, from €19/month. See in the FAQ Job manager See your shop's workload in a clear calendar: what's coming in today, what's shipping tomorrow. Track every job from design to delivery and reassign tasks on the fly. See in the FAQ Machines and production Register your machines and assign each job to the right one. Plan production based on your team's real capacity and avoid bottlenecks. See in the FAQ Cutting and layout calculator Calculates the best sheet layout and cutting patterns. Less material waste and optimized cuts for every print run. See in the FAQ E-invoicing TicketBAI and VERI*FACTU are live: issuing, signing and submission built in. FacturaE is signed on request for Public Administrations. SII and South American formats are in development. See in the FAQ API and integrations Connect CotizaPrint to your online store, accounting software or other tools through the API. Sync orders and data without double entry. See in the FAQ AI Assistant Answers questions instantly, creates and edits customers, products, materials, operations and machines by text or voice, and changes your settings while always showing a summary before applying it. See in the FAQ Templates and print layouts Your own quote, work order and email templates with a visual editor. Print in bulk, as a ZIP, or on a thermal printer, and share via link or QR code. See in the FAQ Direct client portalIncluded in Pro and Full Share quotes, orders and work orders by link, QR code or WhatsApp: your customer approves the quote, even line by line, tracks their jobs and downloads their files without installing anything. Included in Pro and Full; on Standard, it is added separately from €19/month. See in the FAQ Online store Publish your catalog with a live quoting engine on WordPress or PrestaShop. One-step checkout, with the full price shown up front. See in the FAQ Resource explorer Centralized files and images, with instant search, a table view and a per-resource QR code to share a single item as an online catalog (QR code with the Direct client portal). See in the FAQ Dashboard Analytics for your shop: jobs per month, margins per customer, and productivity per machine. Make decisions with data, not guesswork. Included in Full; on Standard or Pro it is added separately from €19/month. See in the FAQ

Full comparison

Everything each plan includes, in detail.

Feature	Standard	Pro	Full
Limits and support
Included users	Up to 2	Up to 5	Up to 10
Quotes per year (resets every year)	3.000	10.000	Unlimited
Documents per year (quotes, orders, delivery notes and invoices)	6.000	20.000	Unlimited
File storage (access with per-user permissions)	50 GB	150 GB	300 GB
Ticket / email support	48–72 business hours	24–48h priority	12–24h + direct chat
Sales and production
Quoting, quotes and invoices (orders, delivery notes and work orders; costs and margins)	✓	✓	✓
Job manager + Calendar (real-time work orders, PDF printing, statuses)	✓	✓	✓
Machines and guillotine (machine costs, work-and-turn, cutting yield)	✓	✓	✓
Templates (quotes, work orders and invoices)	—	✓	✓
Thermal ticket printing (58 mm and 80 mm thermal)	—	✓	✓
Custom numbering series (prefixes and counters per document)	—	✓	✓
Sales commissions (settlement by period, tiered %)	Optional	Optional	✓
Low-margin alert (color bar by threshold, indicators on the home screen)	Optional	Optional	✓
Customers and CRM
Customer CRM (leads, stages and activities)	—	Optional	✓
Direct client portal (link, QR code or WhatsApp: your customer approves and tracks their jobs)	Optional	✓	✓
Automatic notifications (alerts and reminders to your customers)	—	—	✓
Payments, purchasing and invoicing
Payments, receivables and SEPA batches	✓	✓	✓
Cash register and shift close (cash count by payment method, discrepancies, multiple registers)	Optional	Optional	✓
Purchasing and Inventory (supplier orders, AI-read invoices and stock)	Optional	Optional	✓
E-invoicing (TicketBAI, VERI*FACTU, FacturaE and more)	Optional	Optional	Optional
Tax reports (form 303, accountant and outstanding payments)	Optional	Optional	✓
Analytics and AI
Sales analysis (pivot tables and Excel export)	—	✓	✓
Dashboard (KPIs, charts and quick views)	Optional	Optional	✓
AI Assistant (chat and AI-assisted setup)	—	✓	✓
Integrations
Online store (WordPress or PrestaShop connected to the ERP)	—	Optional	Optional
Excel import and export	✓	✓	✓
Your own mail server (send from your domain)	—	✓	✓
Security and administration
Roles and permissions	—	✓	✓
2FA security (two-step verification)	✓	✓	✓
Action log (ERP activity history)	—	—	✓